Office Manager

Salary: $55,000–$65,000 a year

Location: 1934 Old Gallows Rd, Suite 210, Vienna, VA 22182 (On-Site)
Schedule: Monday–Friday | Standard Business Hours

Employment Type: Full-Time | On-Site

At Embark Behavioral Health, we’re more than a workplace—we’re a movement. Our nationwide network of therapeutic programs is united by a single mission: to create joy and heal generations. We’re leading the way in adolescent and young adult mental health care, and we’re looking for a dedicated, proactive, and compassionate Office Manager to help us make a difference—right here in Vienna, Virginia.

As our Office Manager, you’ll be the heartbeat of our clinic—ensuring smooth daily operations, supporting executive leadership, and being a warm, welcoming presence for our clients and their families. This is a high-impact, people-first role in a fast-paced IOP/PHP clinical setting, ideal for someone who thrives on organization, communication, and meaningful work.

• Be the first point of contact for incoming calls and visitors—offering clarity, compassion, and professionalism.
• Support marketing efforts and strategic initiatives.
• Coordinate family and referral partner tours with warmth and precision.
• Manage office supplies, mail, and vendor relationships.
• Assist with onboarding and orientation for new team members.
• Maintain IT inventory and liaise with tech support for site-specific needs.
• Serve as the clinic’s Safety Officer and ensure compliance with safety protocols.
• Organize internal events and support program facilitation.
• Track and report client outcomes with accuracy and care.
• Participate in team meetings and contribute to a collaborative, mission-driven culture.

• 3+ years of administrative or office management experience (healthcare or behavioral health setting a plus!)
• Strong proficiency in Microsoft Office Suite and the ability to learn new systems quickly.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Bachelor’s degree in Business or related field preferred, but not required.
• Multilingual candidates are strongly encouraged to apply!

• Become the Best of the Best: Access to unparalleled job growth and development.
• Proven Positive Outcomes: Satisfaction of knowing that your work is making a tangible difference in young adults and adolescents lives. 
• Holistic Family Approach: Embark recognizes the importance of treating families which is crucial for sustained recovery and well-being for teens.
• Comprehensive Benefit Program that includes medical insurance, dental insurance, vision insurance, paid licensure renewal, CEU reimbursement, long-term and short-term disability, 401K with company matching program, PTO, and paid parental leave. 

Embark is an Equal Employment Opportunity Employer. We are committed to enriching the therapeutic and healing experience through the diversity of our employees and community, seeking to recruit and support a broadly diverse staff.

Apply now to embark on a rewarding journey with us!